Know where help is needed
See which positions are filled and where someone is covering temporarily. A gap stays visible until there is a lasting solution.
Sports club operations software
Running a club takes a team.
From volunteer shifts to sponsor contracts and committee budgets, Clubista helps you organise the work behind your sports club. Everyone can find the agreements, tasks and information they need to contribute.
No account needed. Your practice environment is available for four hours.
The demo introduction and sample club content are in Dutch.
Your club's responsibilities: permanent appointments, temporary cover and places where help is needed.
Product screenshots show the Dutch interface with fictional people and sample data.
Make it easier for people to take responsibility.
Volunteers want to help. They need to know what is expected and where to turn. Clubista connects their day-to-day work with the information your club needs to keep things moving.
Give people room to decide
Record each committee's budget and spending authority. Volunteers can check their agreed limits, while requests outside them go through a separate review.
Make work easier to hand over
Keep recurring tasks and activity plans in one place. A new volunteer has a starting point for the next event or season.
From finding volunteers to delivering sponsor commitments.
Start with the work you want to organise. The product areas fit together, so an agreement reaches the people who carry it out.
Volunteers & organisation
Set up your committees and positions. See gaps in coverage and make requests for help specific.
- Your own committees and positions
- Staffing, vacancies and one-off tasks
- Import and review existing records
Budgets & expenses
Agree what each committee can spend and decide. Follow requests and expense claims through to payment.
- Committee budgets and spending authority
- Expenses and SEPA payment files
- Actual spending and next season
Sponsorship
Follow contacts and contracts. Assign sponsor commitments to the committees that will deliver them.
- Digital contract signing
- Sponsor commitments and invoicing
- Sponsor portal and business network
Equipment & facilities
Track equipment and kit. Record facilities and responsibilities around your grounds.
- Equipment stock and kit allocation
- Grounds, buildings and keys
- Inspections and maintenance
Planning, shifts & events
Plan recurring work and keep reusable event plans. Assign tasks and ask for extra help when you need it.
- Volunteer shifts and availability
- Events, registration and payments
- Playbooks and coaching agreements
Collaboration & governance
Record decisions and open questions. Help successors find the work and agreements that come with their position.
- Decisions and follow-up
- Requests and targeted communication
- Access rights and privacy requests
From an agreement to getting it done.
Club work often passes between several people. Keep the agreements and next steps together, including when another volunteer takes over.
Deliver on a sponsorship agreement
The contract, its commitments and the invoice are part of the same relationship.
- Record the agreement and offer the contract for digital signing.
- Assign sponsor commitments and record what has been delivered.
- Issue invoices and give the sponsor a private link to follow progress.
Organise an event
Manage both the preparation and participation in your next club activity.
- Prepare a schedule and playbook with tasks.
- Open registration with a capacity limit and waiting list.
- Choose free entry, payment through a configured payment provider or invoicing afterwards.
Follow up on a request
A question or problem needs someone responsible and a visible next step.
- Record a request with the appropriate committee.
- Keep responses, handling and status together.
- Make follow-up visible so the issue does not disappear in a separate message thread.
Sponsorship
A sponsorship contract is just the start.
The sponsorship team records the agreement. The responsible committee sees what it needs to deliver and records the work. Before the next sponsor conversation, you can check what was promised and what has been done.
See how sponsorship works in Clubista
Product screenshots show the Dutch interface with fictional people and sample data.
Your club decides how the work is shared.
An events committee, an equipment volunteer or someone who helps occasionally: volunteering takes many forms. Set up your own committees and positions. Use a one-off task when you need extra hands without creating a permanent role.
See how volunteers work togetherStart with one part of club life.
You do not need to change the whole club at once. Try a familiar workflow in the demo, then discuss with the volunteers involved which responsibilities and agreements you want to record.
Plan your first stepsBefore you take a look
Does our club have to use a fixed structure?
No. You set up your own committees and positions and record who holds them. A volunteer can hold several positions. Use a one-off task for an occasional contribution without creating an ongoing position.
Can people help without an account?
Yes. A shared task link lets helpers sign up with their name and email address. It does not give them access to the internal workspace. Anyone can also view the public directory and vacancies without an account.
Does Clubista replace our membership or accounting system?
No. Clubista is for club operations and volunteer work. Your membership and accounting systems keep doing their own job. Before you start, check which data exchange options are available for your systems.
See how it could work for your club.
Look around a sample club. Try a workflow and switch between the example roles to see how access changes. The demo introduction and club content are in Dutch.
No account needed. Your practice environment is available for four hours.