A decision log
Find decisions with their date, owner and status.
Collaboration & governance
Keep agreements useful when people move on.
People join, change responsibilities and leave while the work of the club continues. Clubista keeps decisions and recurring work within the organisation, so you can find the context again.
Product screenshots show the Dutch interface with fictional people and sample data.
How it works in practice
Record the decision
Keep what was decided and its context in a place people can find.
Keep open points visible
Distinguish a decision that has been made from a question that still needs an answer.
Prepare the handover
Update who holds the position and review the relevant agreements and recurring tasks with the successor.
Step-by-step guides (Dutch)
Tasks from this area, step by step. The guides are in Dutch and name the buttons as they appear in the Dutch interface.
An example from club life
A committee has a new coordinator. They can find the approved budget and recurring plans. The handover can focus on outstanding questions instead of collecting all the information again.
What you can manage
Open questions
Track the points that still need an answer or decision.
Agreements by season
Keep versions of committee budget agreements and prepare the next season separately.
Work attached to a position
Committees, appointments and permissions show successors where they fit in the organisation.
More you can do in this area
Look at the work that happens before, during and after this process.
Decisions, actions and open questions
Record decisions and connect them to the relevant committees. Actions become tasks. Give open questions an owner and close them with an answer or a linked decision.
Give meetings a follow-up people can find.
How this feature works (Dutch) Step-by-step guide (Dutch): Hoe leg ik een besluit vast?Requests between committees
Send a question or request to the relevant committee. An owner picks it up, responds and resolves it. Forwarding preserves the history; overdue requests can escalate to the responsible board member.
Let the person asking see whether their request is being handled.
How this feature works (Dutch) Step-by-step guide (Dutch): Hoe vraag ik iets aan een andere commissie?Messages to the right group
Send a message to a committee, committee leads, club volunteers, a board portfolio or the business club. Clubista works out the recipients when you send and keeps them in the message archive.
Group messages follow the current appointments.
How this feature works (Dutch)Access that fits the work
Set permissions through committees and positions. Choose which committees work openly or privately. Financial and other restricted information have their own access rules.
Share the information people need for their work.
How this feature works (Dutch) Step-by-step guide (Dutch): Hoe geef ik iemand toegang tot Clubista?Privacy requests and retention
Maintain the processing register and record access, correction or deletion requests. Configure retention periods for records such as helpers and event registrations. The cleanup keeps a record of what it has done.
Make data management part of routine club operations.
How this feature works (Dutch)Documents in your club's style
Use templates for outgoing documents with club details and consistent presentation. The administrator can maintain the club's own wording and layout.
Keep documents recognisable when different people create them.
How this feature works (Dutch)See how it could work for your club.
Look around a sample club. Try a workflow and switch between the example roles to see how access changes. The demo introduction and club content are in Dutch.
No account needed. Your practice environment is available for four hours.