Your own committees and positions
Use your club's names and structure. Record what each position involves and who holds it.
Volunteers & organisation
Make room for every kind of contribution.
Some volunteers contribute every week. Others help at a single event. You can use Clubista for permanent positions, temporary cover and one-off tasks. Set up the organisation around the way your club works.
Product screenshots show the Dutch interface with fictional people and sample data.
How it works in practice
Describe your organisation
Create committees and positions with clear descriptions. An organisation chart and public directory help people find the right team.
Keep gaps visible
Record whether someone holds a position permanently or is providing temporary cover. Vacancies remain visible even when someone is keeping things going.
Ask for the help you need
Publish a vacancy for an ongoing position or share a link to a one-off task. Helpers can sign up through that link without an account.
Step-by-step guides (Dutch)
Tasks from this area, step by step. The guides are in Dutch and name the buttons as they appear in the Dutch interface.
An example from club life
You need extra hands to set up a tournament. The committee creates a task and shares the link. Helpers sign up without becoming committee members.
What you can manage
Temporary cover you can see
Distinguish permanent appointments, cover and interim positions. See expired cover and people holding several positions.
A public way to find the right person
The club directory helps members and parents find the committee that handles their question.
One-off contributions
A task has a date, a location and a number of helpers needed. The organiser keeps track of sign-ups and attendance.
More you can do in this area
Look at the work that happens before, during and after this process.
Public club directory
Help members, parents and visitors find the right committee by topic. The directory and organisation chart are available without an account.
People know where to take their questions.
How this feature works (Dutch)Your own committees and positions
Set up your own committees, positions and responsibilities. Record who holds each position and who can act on behalf of a committee.
Build around the way your club shares its work.
How this feature works (Dutch)Appointments and temporary cover
Distinguish permanent appointments, temporary cover and interim positions. See vacancies, approaching end dates and people holding several positions.
Keep temporary arrangements visible when planning succession.
How this feature works (Dutch) Step-by-step guide (Dutch): Hoe wijzig ik wie een functie vervult?Publish volunteer vacancies
Turn an open position into a public vacancy. Track recruitment with an owner, status and notes. Filled vacancies come off the public listing.
A gap in coverage becomes a specific request for help.
How this feature works (Dutch) Step-by-step guide (Dutch): Hoe publiceer ik een vacature?One-off tasks and helpers
Share a task with a date, location and the number of helpers needed. People can sign up without an account. A reserve list handles extra sign-ups, and the organiser records attendance.
Make space for people who can help occasionally.
How this feature works (Dutch) Step-by-step guide (Dutch): Hoe vraag ik handen voor een klus?Excel and CSV imports
Import existing lists and review the differences first. Choose which changes to accept, ignore or revisit later. Source settings determine which record takes precedence.
Start with existing data while staying in control of changes.
How this feature works (Dutch)See how it could work for your club.
Look around a sample club. Try a workflow and switch between the example roles to see how access changes. The demo introduction and club content are in Dutch.
No account needed. Your practice environment is available for four hours.